Organizations need to stay competitive. Part of their strategy is to make the best use of their information systems. There are several ways that an organization may acquire or modify an information system.
In this assessment, you will analyze the methods for acquiring information systems in an organization based on the following information. The company that you have founded has grown into a medium-sized business and you need to update your information systems.
Discuss the advantages and disadvantages of your options, including but not limited to using a prewritten application, an open-source application, or developing your own customized application.
How would you accomplish any customization or development assuming that you have an IT staff that mainly provides support on the existing system, they are not systems analysts or programmers, and their time is fully taken up with their current duties?
Are there any new hardware requirements?
Discuss methods and tools for development.
What is the system development life cycle?
Would your database and applications reside on servers in your offices or use the Internet to access them in the cloud?
Would you consider outsourcing?
After looking at the alternatives, provide a decision on what you would do.
Answer the questions in the order of the rubric below.
Information Systems Acquisition
1. Correctly analyzed the advantages of different methods of acquiring an information system.
2. Correctly analyzed the disadvantages of different methods of acquiring an information system.
3. Correctly analyzed the advantages of using open-source software.
4. Correctly analyzed the disadvantages of using open-source software.
Staffing Considerations
1. Correctly analyzed the staffing considerations for acquiring or modifying an information system.
Hardware Considerations
1. Correctly analyzed the hardware requirements for acquiring or modifying an information system to include application servers.
Development Tools
1. Correctly analyzed the development tools.
2. Correctly analyzed the system development life cycle (SDLC).
Outsourcing
1. Correctly analyzed outsourcing considerations.
In today’s highly competitive business landscape, organizations need to make the best use of their information systems to stay ahead. When considering the acquisition or modification of an information system, several methods come into play. This essay analyzes the advantages and disadvantages of different approaches, including using prewritten applications, open-source applications, or developing a customized application.
One advantageous aspect of using prewritten applications is the time and cost savings associated with their availability off-the-shelf. These applications often offer a wide range of features and functionalities that can meet the organization’s needs. However, a potential disadvantage is the limited customization options, which may require the organization to adapt its processes to fit the application, potentially leading to inefficiencies.
Open-source applications provide flexibility and the ability to modify the source code according to specific business requirements. Their vibrant developer communities contribute to frequent updates and enhancements. This advantage allows organizations to customize the application to a greater extent. However, a drawback is that customizing open-source applications requires expertise in programming and system analysis, leading to potential time-consuming efforts and additional resources for maintenance and support.
Developing a customized application offers the advantage of maximum alignment with the organization’s unique needs, providing a competitive edge. However, this method entails significant time, resource, and expertise requirements. It involves higher costs, longer development cycles, and potential risks associated with untested or incomplete functionality.
In the scenario provided, where the existing IT staff primarily provides support rather than programming expertise, customization or development of a new application may present challenges. Organizations can address this by hiring additional staff with programming skills, providing training to existing staff, or considering outsourcing the development work to external vendors.
Acquiring or modifying an information system may necessitate new hardware requirements, particularly if the existing infrastructure is insufficient. This could involve application servers, storage devices, networking equipment, or utilizing cloud infrastructure. Evaluating scalability, performance, and security aspects is crucial when determining the hardware needs.
The choice of development tools depends on the selected method for acquiring or modifying the information system. Prewritten applications often come with their development tools, while open-source applications have specific frameworks or environments associated with them. For custom development, organizations must select programming languages, integrated development environments (IDEs), and database management systems (DBMS) based on their requirements and the expertise of the development team. The SDLC, a structured approach to software development encompassing various phases, ensures a systematic and controlled development process, reduces risks, and increases the likelihood of delivering a high-quality information system.
Outsourcing the development of the information system is an option worth considering. It allows organizations to leverage external expertise, access specialized skills, and potentially reduce costs. However, it requires careful evaluation of vendors, clear communication of requirements, and establishing robust contractual agreements to ensure the desired outcomes.
In conclusion, organizations have multiple options for acquiring or modifying their information systems. Each method, including using prewritten applications, open-source applications, or developing customized applications, has its own set of advantages and disadvantages. Staffing considerations, hardware requirements, development tools, the SDLC, and outsourcing are essential factors to consider when making decisions. Ultimately, the choice should align with the organization’s specific needs, available resources, and long-term strategic objectives.
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