MT300M3-3: Choose the best method for organizations to acquire information systems.
Organizations need to stay competitive. Part of their strategy is to make the best use of their information systems. There are several ways that an organization may acquire or modify an information system. The company that you have founded has grown into a medium-sized business and you need to update your information systems.
Discuss the advantages and disadvantages of your options, including but not limited to using a prewritten application, an open-source application, or developing your own customized application.
How would you accomplish any customization or development assuming that you have an IT staff that mainly provides support on the existing system, they are not systems analysts or programmers, and their time is fully taken up with their current duties?
Are there any new hardware requirements?
Discuss methods and tools for development.
What is the system development life cycle?
Would your database and applications reside on servers in your offices or use the Internet to access them in the cloud?
Would you consider outsourcing?
After looking at the alternatives, provide a decision on what you would do.
In today’s competitive business landscape, organizations recognize the importance of efficient information systems to drive their success. As a medium-sized business, the need to update your information systems has become crucial. This essay will explore various options for acquiring or modifying information systems, including prewritten applications, open-source applications, and customized application development. We will analyze the advantages and disadvantages of each approach, discuss customization and development considerations, explore hardware requirements, delve into development methods and tools, and consider factors like the system development life cycle, hosting options, and outsourcing possibilities. Based on these considerations, a decision will be made regarding the best course of action.
Advantages: Quick implementation, tested and proven functionalities, ongoing support and updates from vendors.
Disadvantages: Limited customization options, potential lack of specific features required by the business, ongoing licensing fees.
Advantages: Cost-effective, high flexibility for customization, active developer community support.
Disadvantages: Potential lack of comprehensive support, reliance on community updates, possible compatibility issues with existing systems.
Advantages: Tailored to specific business needs, complete control over features and functionality, scalability for future growth.
Disadvantages: Longer development time, higher initial investment, ongoing maintenance and support requirements.
Considering the limitations of your IT staff, customization or development may pose challenges. To overcome this, options include hiring external developers on a project basis, outsourcing development, or training your existing staff in programming and systems analysis.
Implementing new information systems may require evaluating your current hardware infrastructure. It is essential to assess whether your existing hardware is capable of handling the new system’s demands or if upgrades or new equipment are necessary.
Various methods and tools are available for software development, such as agile development methodologies, prototyping, and using integrated development environments (IDEs) and frameworks. Choosing the most suitable approach depends on factors like project complexity, time constraints, and the expertise of your IT staff.
The SDLC is a framework that outlines the phases involved in developing an information system, including requirements gathering, system design, development, testing, implementation, and maintenance. Following the SDLC ensures a systematic and structured approach to system development.
The decision to host your database and applications on servers in your offices or use cloud-based services depends on factors like cost, scalability, security, and accessibility. Cloud hosting offers advantages such as reduced infrastructure costs, scalability, and remote access, while on-premises hosting provides greater control over data and potentially higher security.
Outsourcing information system development and maintenance can be an alternative, providing access to specialized skills and reducing the burden on your internal IT staff. However, it requires careful vendor selection, clear communication, and stringent service level agreements (SLAs) to ensure quality and timely delivery.
After considering the advantages and disadvantages of different acquisition methods, customization and development options, hardware requirements, development methods and tools, the system development life cycle, hosting options, and outsourcing considerations, the best course of action for your medium-sized business would be to pursue customized application development. While it may require additional resources and expertise, this approach offers the highest level of customization and scalability to align with your specific business needs and future growth. Outsourcing or hiring external developers for the project can address any skill gaps within your current IT staff. Additionally, the decision to host your database and applications can be based on factors like cost, security, and accessibility, while carefully considering the benefits and risks of on-premises or cloud hosting. By embracing a systematic approach like the system development life cycle, your organization can ensure the successful implementation, ongoing support, and continuous improvement of your information systems, contributing to your overall competitiveness and growth in the market.
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