On Friday, August 23, 2019, the London Knights Hockey Club will proudly take over FireRock Golf Club in Komoka, Ontario for the 17th Annual London Knights Charity Golf Tournament presented by London No Frills, in support of the St. Joseph’s Hospice. Each year, current London Knights players and Alumni descend upon the Forest City to give back to the community that continues to support them in a fun day out on the golf course. This tournament will see 34 teams of six participate. The teams will have a shotgun start, with corporate teams consisting of five golfers and a London Knights alumnus as a celebrity golfer. Details for the day: – Course opens – 5:30am – Volunteers arrive – 6:00am – Registration and payment open – 8:30am – Tee off time – 9:30am – Lunch – Starts at hole 9 at 11:00am – Dinner – 5:30pm – You have secured 36 London Knights celebrities; however, you are not confident about the attendance of four players. You currently have three additional London Knights staff who are available during the day who can golf. – Sponsors in attendance: Title sponsor o Media partner who is setting up a remote live broadcast.Dinner sponsor o 17 hole sponsors – An emcee is hosting the dinner – A speech is planned during dinner from the benefitting charity – A live auction is to take place during dinner with high-profile prizes – A silent auction is occurring during dinner and closing following dinner – Door prizes are to be awarded – Hole sponsorship prizes are to be awarded. How to build an event run sheet, outlining all actions which need to be taken to ensure a successful event.
The 17th Annual London Knights Charity Golf Tournament, presented by London No Frills and in support of St. Joseph’s Hospice, promises to be a day filled with camaraderie, goodwill, and exciting golfing action. With the involvement of 36 London Knights celebrities, corporate teams, sponsors, and volunteers, meticulous planning and coordination are essential to ensure a seamless and successful event. In this comprehensive event run sheet, we outline the key actions and timings that will guarantee a memorable and impactful day for all attendees.
Organizing Committee: Establish a dedicated organizing committee consisting of experienced individuals responsible for event logistics, promotion, and coordination.
Sponsors and Partners: Secure commitments from sponsors, including the title sponsor, media partner, dinner sponsor, and 17 hole sponsors. Collaborate with partners to ensure a smooth execution of their respective roles during the event.
Celebrities and Players Confirmation: Confirm attendance for the 36 London Knights celebrities and ensure that the necessary arrangements are made for their participation.
Teams and Registration: Finalize the list of 34 corporate teams of six members each, and open registration for participants. Ensure a seamless payment process.
Course Preparation: Coordinate with FireRock Golf Club to ensure that the course is ready for play, including setting up the holes, signage, and registration area.
Volunteer Arrival: Welcome volunteers promptly at 6:00 am, ensuring they are briefed on their assigned roles and responsibilities.
Registration and Payment: The registration and payment desk will open at 8:30 am, with efficient staff to process and confirm team participation.
Tee-Off Time: The tournament will kick-off with a shotgun start at 9:30 am, ensuring a fair and exciting start for all participants.
Lunch Arrangements: Lunch will be served at hole 9, starting at 11:00 am. Coordinate with the caterers to provide a variety of delicious options for participants to enjoy.
London Knights Staff: In case of any unconfirmed celebrity player absences, three additional London Knights staff members will be ready to fill in as golfers to maintain the required number of teams.
Emcee and Speech: The appointed emcee will host the dinner, creating an engaging and entertaining atmosphere. During dinner, a heartfelt speech from a representative of the St. Joseph’s Hospice will shed light on the cause and inspire attendees to contribute generously.
Live Auction: The live auction, featuring high-profile prizes, will take place during dinner. Allocate ample time for the auctioneer to captivate the audience and raise funds for the charity.
Silent Auction: The silent auction will run concurrently during dinner, closing shortly after dinner ends. Display attractive items for bidding and ensure a smooth bidding process.
Door Prizes: Randomly draw and announce door prize winners during dinner to add an element of excitement and appreciation for all attendees.
Hole Sponsorship Prizes: Recognize and award the winners of hole sponsorship prizes during dinner, celebrating their golfing achievements.
By adhering to this meticulously planned event run sheet, the 17th Annual London Knights Charity Golf Tournament will undoubtedly be a grand success. The day will witness current London Knights players, alumni, corporate teams, and sponsors coming together to support a worthy cause in a fun-filled environment. The funds raised through sponsorships, auctions, and donations will significantly benefit St. Joseph’s Hospice, reinforcing the positive impact that community engagement can achieve. With careful execution, this golf tournament will continue to be a hallmark of goodwill and camaraderie, reinforcing the London Knights Hockey Club’s commitment to giving back to their loyal supporters.
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