A transmittal is usually about 1-page long. In the first paragraph, start by introducing the report by name and mention why the audience is receiving the report (example: Attached is the report on “[TITLE]” you requested on [DATE]). If needed, explain the scope of the report and what the audience is supposed to do with the report (example: With the information on [CONTENT], you will be able to make an informed decision about [TOPIC]).
In the body paragraphs, you can provide a brief overview of the report itself, focusing on major conclusions and recommendations and any challenges that may have come up. You might also thank groups or people who have assisted you during the report preparation.
In your conclusion, thank the audience for the opportunity to write the report. Let the audience know that you are available to answer questions or discuss the report further. Provide your contact information.
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